Every procedure you chart draws on three pieces of reference data: a diagnosis code, a procedure code, and a fee. Understanding these masters helps you chart faster and keeps your records standardised and your pricing consistent.
Diagnosis codes
Diagnoses use standard ICD-10 codes — for example K02.52 (dental caries penetrating into dentin), K04.0 (pulpitis) or K04.7 (periapical abscess). Recording a diagnosis against a procedure documents why the treatment was needed, which matters for clinical records, insurance and continuity of care.
Procedure codes
Procedures use standard ADA (CDT) codes — for example D2391 (posterior composite), D3330 (molar root canal), D2750 (porcelain-fused crown) or D7140 (simple extraction). Using coded procedures keeps every dentist in your clinic recording the same treatment the same way.
Procedure & Fees (your price list)
Your clinic’s prices live in Office ’ Procedure & Fees. When you add a procedure to a patient, CAPS28 looks up your fee for that procedure code and fills it in automatically, so quotes and treatment plans are priced consistently. You can still adjust the fee or apply a discount on an individual procedure when needed, and optionally push a corrected price back to the office master for next time.
Where to manage them
The diagnosis and procedure code lists, and your fee schedule, are maintained in the admin area — see Office / Admin. Keeping your fee list current means accurate estimates and less editing at the chair.
