The tooth chart (odontogram) is the heart of the treatment planner. It shows the patient’s full dentition and is how you tell CAPS28 where a procedure applies. Getting comfortable with it makes charting fast and accurate.
Numbering systems
CAPS28 supports the common tooth-numbering systems, and the chart header always tells you which one is active — for example Tooth Chart (Universal numbering system), where permanent teeth are numbered 1–32. You set the system for your clinic under Office ’ General, so the whole team charts the same way.
Selecting where a procedure goes
- A single tooth — click the tooth on the chart. The Add Procedure form opens with that tooth already filled in.
- An area / the whole mouth — for procedures that aren’t tooth-specific (a scaling, for instance), the chart has dedicated area controls you click instead of a tooth: Full Mouth, Upper Arc, Lower Arc and the four quadrants. Clicking one opens Add Procedure scoped to that area. (You can also switch the scope from the Area / Tooth No. dropdown inside the form — General, Full Mouth, an arch, a quadrant, or any single tooth.)
- A surface — when the procedure needs it (for example a filling), record the tooth surface (such as occlusal, or mesio-occlusal) so the record is precise.
Reading the chart
As procedures are planned and completed, the chart reflects the patient’s dental status, giving you an at-a-glance clinical picture before you pick up an instrument. Combined with the Planned, In-Progress and Completed lists beside it, the chart lets you see exactly what has been done and what remains.
Tip
Always confirm the numbering system in the chart header before charting a new patient, especially if your clinic has staff trained on different systems — it prevents a procedure being recorded on the wrong tooth.
The Add Procedure form
Clicking a tooth or an area on the chart (or the Add control) opens Add Procedure — where a diagnosis and its treatment are recorded on the chart.
- Area / Tooth No. — General, an area (full mouth, an arch or a quadrant) or a specific tooth (permanent 1–32 or deciduous A–T), shown in your clinic’s tooth-numbering system.
- Diagnosis — type to search the ICD diagnosis codes.
- Procedures — type to search the ADA procedure codes; a Surfaces picker appears for surface-specific procedures. The fee comes from your Procedure & Fees master.
- Provider — the treating doctor (leave blank when you’re just recording a procedure completed earlier or elsewhere).
- Notes — clinical note (voice-enabled).
- Status — Planned Procedure, Existing Current (already completed in your clinic) or Existing Other (completed at another clinic); existing procedures take a completion date.
Submit and the procedure lands in Planned Procedures (or straight into the completed list for existing ones). Each row then carries its own actions: Start it, add treatment notes, update the fee or apply a discount, Set Complete (with a recall period), or edit and delete the procedure.
